For the past few years, virtual events have been more present in our realities than ever. With companies going remote or remote-friendly, virtual events have become essential to staying connected and productive. 

Because companies are now running so many virtual events, their audiences and participants expect an increasingly high delivery standard, which includes the two most important elements of every online meeting and event: audio and video. 

For this reason, audio-visual (AV) design and event audiovisual services have become more popular and advanced over the past few years, and companies are seeking the best AV hire they can find. 

Here’s what you need to know about finding the right AV hire for your company to help you create stunning visuals and crisp audio for your virtual or hybrid events.

Why AV Hire Matters: Setting the Tone for Your Event

No one likes to participate in or attend events with bland visuals and audio that keep glitching. Bad audio-visual elements can cause your participants to disengage and negatively influence their perception of your event and, therefore, your company.  

On the flip side, good audio-visual effects can not only set a more sophisticated tone for your event but also engage your participants and create a positive image for your brand. 

That’s why choosing their audio-visual hire is one of the most important decisions for companies that run big virtual (or hybrid) events. With the right AV hire, you can make sure your virtual events run smoothly and without unnecessary glitches. 

Key Considerations for Choosing AV Equipment 

Another thing you must pay attention to is your AV equipment rental. High-quality audio-visual equipment is crucial for all types of events, but it should match the needs of the events you’re running. For instance, a corporate conference will require different types of AV equipment than a simple social gathering. 

Here’s what to consider when choosing your AV equipment hire.

Assess Your Event Space Needs

The first thing to consider when choosing your AV equipment rental is your event space. Assess the size of your event space, its acoustics, layout, and other factors that may influence sound and visuals. Consider how the layout affects sound distribution and visibility, as this can impact your AV equipment hire decisions. Your audio-visual equipment should fit the space and maximise its acoustics. 

Understand Different Equipment Types

Your professional AV setup must adapt to your event needs. For instance, the typical audio-visual equipment setup includes speakers for clear sound, microphones for optimal voice projection, screens and projectors for visual displays, and lighting to set the mood. 

Match AV to Your Event Goals

Your AV hire can help you choose the right equipment for your event. Each type of event–whether it’s a conference, a concert, or a trade show–requires tailored AV equipment rental. 

For instance, conference AV solutions typically include elements such as high-quality microphones, projectors for presentations, and video conferencing tools. For a concert, your AV hire will provide powerful sound systems, stage lighting, and large screens for optimal visibility. 

The Power of Professional AV Setup

The right AV hire knows and understands the challenges of a professional AV setup. Hiring experts for event audiovisual services eliminates common issues like feedback loops, poor sound quality, or misaligned projections. Your audio-visual hire will be able to anticipate issues and prevent them before they disrupt your event. 

Maximising Your AV Hire Investment

There are a few things you must take into account to maximise your AV hire investment. 

Above all, it’s important to remember that while your audio-visual hire is the expert in this situation, you’re still the one in charge. Therefore, you must communicate your vision, goals, and concerns to your AV hire early on so they can plan their professional AV setup and AV equipment according to your needs. 

Aside from that, you should also remember to:

• Plan in advance: Start looking for event production services early on so you can find the right company on time before the event. Remember that your AV hire will need some time to identify your specific needs and ensure that the best AV equipment is available to you on time for your event.
• Get a custom AV package: Not every event is equal, so make sure to get a custom AV equipment rental package that suits your needs and fits your budget without compromising on quality. 
• Test before the event: To prevent any potential technical issues, make sure to test your audio-visual equipment on-site before the event.

Run Smooth Virtual Events with NEXTGEN

Choosing the right AV hire and AV equipment rental for your event is one of the most important elements of your event’s success. AV equipment that isn’t tailored to your events’ needs can disrupt the flow of your event, cause technical issues, and lead to poor event delivery.  

That’s why hiring professional audio-visual event production services is key to creating a smooth event and a memorable experience for your participants, guests, and audience. If you’re looking for a professional AV hire for your next event, consider exploring our services at NEXTGEN.